As we get further into 2025 I know that some of you will be beginning to plan your events for the year.
So this month I’m going to be sending you 3 tips for making your events go off without a hitch – it’s a 3 part series over the next 3 weeks so keep your eye out for each edition.
First, let’s talk about staffing levels at your events and how it all works…
I made a short video explaining everything you need to know about venue staffing levels. Watch it here
Looking at staffing levels is part of choosing your venue as it’s the venue that provides the staff. So there are certain questions you should ask to make sure your event will run smoothly:
1. What is their staff-to-guest ratio?
This is the number of staff the venue will have based on the number of guests attending. E.g. 1 staff member for every 10 guests
2. Are there any other events happening at the venue at the same time?
This could affect the staffing levels at your event if staff are shared so you can check if the venue will be providing dedicated staff for your event
3. Does the function manager have all the correct information for the event?
The function manager will have a sheet they follow for the event duration. If any details are off or things haven’t been communicated correctly to them, there could be hiccups throughout your event. So make sure you talk to your function manager and make sure everyone is singing from the same hymn sheet
4. Do you have on-the-day contact details for any third-party suppliers?
In addition to these questions you should also ensure the other areas of staffing are covered by checking if you and your function manager have on-the-day contact details for any third-party suppliers (catering, entertainment etc.)
And that is how you make sure staffing levels are perfect for your event.
Next Friday we’ll dive into my tips on getting food and drink right at any event you plan
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